Job Openings

Administrative Assistant

Job ID: BH385861

Category: Junior Administrative Assistant, Project Coordinator, Administrative Assistant

Specialty: Administrative

The Administrative Assistant supports the day to day business, procurement and office support needs for the team and office.

Key Accountabilities:
30% Procurement – New supplier setup, managing requisition process by creating PO’s, receipting invoices, tracking AMEX purchases, and supporting consultants with the subcontractor / freelancer setup
25% Celoxis Related Admin- Setting up new users, clients, projects, tracking weekly time entered, closing completed projects and training of new users.
15% Project Support – completion of supplier forms from new clients and running project related reports as requested via PowerBI.
15% General Admin – working with team to take care of any misc. administrative duties.
15% Facilities – dealing with office manager, landlord, cleaners and outside contractors and vendors on office related issues/updates.

Key Relationships:
Partners, Directors and MC's
Commercial Finance Manager
Assignment Managers
Project Administrators
Procurement team
Global Head of Operations and Administration
US Office Manager
Essential vendors and suppliers
Landlord

Skills / Qualifications:
• Strong organizational skills and attention to detail; proactive, ability to multi-task and work in a fast-paced environment
• Strong and accurate application and system skills – Excel, Outlook, Word, Peoplesoft, MyCareer, PowerBi
• Commitment to providing quality service while meeting strict deadlines
• Team player with the ability to work with minimal supervision
• Excellent communication and interpersonal skills; ability to interact professionally with senior management
• Ownership and practice of our ‘best practice’ initiatives
• Flexibility to take on new responsibilities 

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract to Direct

Location: Lexington, Massachusetts