Job Openings

Administrative Assistant II

Job ID: BH350396

Category: Administrative Assistant

Specialty: Administrative

Organizes and implements administrative systems and procedures. Serves as principal source of information on unit, project or program. Gathers and maintains data for and assists in preparing reports, often using a variety of computer software. Prepares and maintains financial, personnel, administrative, student records. Provides for smooth day to day flow of communications within the department. May compose, proofread, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and or databases. Arranges for use of facilities and plans meetings, conferences and seminars. Contributes to unit goals by accomplishing clerical or administrative duties as required. Ability to work independently with minimal supervision, to handle complex and confidential information. Competency using a variety of office computer software. Requires intermediate to advanced knowledge of email calendar, word processing, spreadsheets. Prior office experience required.

Basic Qualifications:
• Bachelor’s degree or an equivalent combination of education, training, and experience is required;
• Exceptional verbal and written communication skills;
• Ability to gather data, compile information, and compose correspondence and other written materials;
• Strong interpersonal skills and the ability to interact and work effectively with administrators, academic leadership, fellows, faculty, students, community leadership, public officials, funding agencies, and members of the community at large;
• Comprehensive knowledge of Microsoft Office applications;
• Excellent organizational skills and the ability to handle multiple complex/confidential tasks simultaneously.

Additional Qualifications:
• Ability to develop and maintain recordkeeping systems and procedures;
• Knowledge of Microsoft Office Project and the use of Gantt charts;
• Ability to research, draft, and update office administrative operating procedure manuals;
• Advanced analytical, evaluative, and objective critical thinking skills;
• Ability to effectively summarize and present information;
• Ability to foster a cooperative work environment.

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Remote Based