Job Openings

Senior Grants Administrator

Job ID: BH349045

Category: Grants Manager

Specialty: Accounting & Finance

Senior Grants Administrator

Summary of Essential Job Duties


  • Work closely with Principal Investigators (PIs) to prepare, review and submit all aspects of research grant, subcontract and industry sponsored proposals.
  • Request and review documents from subcontract sites and outside collaborators including budgets and budget justifications, Biosketch, Other Support documents, resource pages, letters of support and other materials as needed.
  • Assess proposals for accuracy, completeness and compliance with sponsor requirements and Institute policies.  Ensure timely submission.
  • Contact sponsors as needed to clarify proposal guidelines.
  • Assist PIs in interpreting award terms and conditions to ensure compliance with all sponsor, Institute and legal requirements and regulations.
  • Maintain a list of key personnel on each grant and track funding by PI.
  • Create and/or collect, review and amend progress report documents.  This includes requesting and reviewing information from subcontract sites.
  • Ensure the timely and accurate close out of completed projects.
  • Assist with general research administrative tasks as assigned.
  • Keep abreast of changing sponsor and institutional policies, and communicate changes to PIs.
  • Help to identify new funding sources by investigating grant notices, proposal solicitations and information from collaborators.
  • Act as a liaison between PIs and management.


Required Qualifications and Skills


  • Bachelor’s degree required, plus minimum of 3 years grant management experience. 
  • Experience working in a non-profit organization preferred.
  • Demonstrated experience with pre and post award research management with a wide variety of funding mechanisms, including federal grants, contracts, subcontracts and cooperative agreements is required.
  • Working knowledge of eRA Commons,, Workspace and ASSIST platforms for federal submissions.
  • Demonstrated ability to work under pressure, meet deadlines, prioritize work and manage complex grant portfolios.


  • Ability to work cooperatively on a team with other grant administrators, research staff, administrative staff, PIs and management.
  • Outstanding skills in: critical reading, writing and project management.  
  • Well organized, detailed, and accurate; takes pride in and produces quality work.  
  • Good listener and collaborator.  Builds trusted relationships. 
  • Advanced skills in Microsoft Word, Excel and Outlook.

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Direct

Location: Cambridge, Massachusetts