Job Openings

Executive Assistant

Job ID: BH347883

Category: Executive Assistant

Executive Assistant
Contract to Hire

Job Location: Bankers Hill, San Diego, CA

Hours: M-F, 8am – 5pm-ish

Dress: Business Casual

Industry: Hospital & Healthcare

Size: The team is 250 employees, but this EA supports only the Executive Director

Interview Process: initial zoom then a final in-person

Job Summary/Description:

Responsible for all administrative duties, project management and special assignments for the Chief Community Services Officer & PACE Executive Director. Operates under only general supervision and regularly and customarily exercises discretion and independent judgment.

Qualifications and Requirements:
 

  • Education: Associate’s Degree (AA) or equivalent from a two-year college or technical school. Bachelor’s Degree preferred or equivalent combination of education and experience.
  • Experience: Two years of administrative support experience. Project management and special assignment experience expected. Strong word processing and spreadsheet computer skills required. Experience in dealing with databases preferred.
     
Duties and Responsibilities:
 
  • Responsible for a variety of independent projects and processes for Executive Director, requiring challenging and complex decision-making and judgment. Receives only general supervision, therefore incumbent is responsible for regularly exercising discretion and independent judgment as well as seeking guidance in unusual situations.
  • Meeting planner including scheduling, preparing agendas, preparing presenters, coordinate meeting rooms, food requests and recording meeting minutes, according to accepted principles. Includes planning facility in-services, staff orientations and Survey visits.
  • Coordinates Executive Director’s travel, participation in seminars, etc., as requested
  • Maintains a variety of databases. Compiles and generates monthly statistics and reports. Reports must be highly accurate, detailed, and in most currently updated formats. Able to identify untoward statistical outliers indicating operational or financial concerns and bringing to the attention of the Executive Director.
  • Able to develop own priorities and work flow from competing priorities and deadlines in accordance with Executive Director and organizational needs. Able to triage their activities and appointments under only general supervision.
Physical Requirements:
Requires manual and finger dexterity and eye-hand coordination, the ability to use department equipment and the ability to lift/carry up to 30 lbs. using appropriate body mechanics.

 

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Direct

Location: San Diego, California