Job Openings

Purchasing Specialist

Job ID: BH347331

Category: Purchasing

Specialty: Accounting & Finance

Client Job Title: Purchasing Specialist

Direct Hire
 

Job Location:  – ON SITE

Onsite – address, parking info – 5880 Pacific Center Blvd, San Diego, CA 92121 (Free parking lot)

Hours: 8-5 (40 hrs/week) – open to later start if candidate needs, but then needs to work later to complete 40 hour work weeks

Company Information, Industry, Size: 

Established in 1990, Malin Space Science Systems (MSSS) designs, builds, and operates space camera systems for government and commercial aerospace customers.

Three deep space cameras built by Malin Space Science Systems (MSSS) are currently operating in orbit around Mars. Three additional MSSS cameras are presently imaging the Moon from an orbital altitude of just 50 km. MSSS instruments have operated in deep space for a total of more than 220,000 hours and have returned more than 500,000 images.

This small, privately-owned company of ~84 full time employees provides products and services in three main areas:

  • Cameras for Spacecraft
  • Spacecraft Instrument Operations
  • Space Science Research

Team Size: 6 others, this candidate will make 7; they will be reporting to the Senior Accountant: Sandy

 

Interview Process: 3 rounds 
1) 30 minute phone interview with Senior Accountant
2) In person interview with Senior Accountant and an HR member
3) In person with the Accounting team to see if it is a cultural fit (very tight knit group)
 

 

Must Haves: 

  • Minimum 2 years of experience in clerical purchasing within accounting department
  • Supply management
  • Money market bank reconciliation
  • Ability to foster and maintain Vendor Relationships, while providing excellent customer service
  • Must have good organizational and documentation skills
  • Good understanding of Cost Accounting

 

Preferred: 

  • Experience in a Government Contractor, Aerospace Manufacturing Environment
  • Previous experiences in procuring Electronics and Optic Parts for Space Related Research 

 

Job Summary/Description:

Obtains requirements by verifying, preparing, and forwarding purchase orders; verifies receipt of items; authorizes payment.

 

Essential Functions

  • Verifies purchase requisitions.
  • Prepares purchase orders by verifying specifications, price and G/L coding.
  • Determines applicable sales tax; as well as verifying quote, noting discrepancies and following up with requestor.
  • Obtains necessary approvals from company management.
  • Forwards purchase orders to suppliers and monitors progress of orders from issuance to receipt.
  • Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.
  • Works in conjunction with Camera Systems Group to confirm if RMA’s need to be requested for non-conformance and contacts vendors to request RMA’s for returns or exchanges.
  • Works in conjunction with accounts payable to make sure proper credits are received for RMA/Returns.
  • Authorizes payment for purchases by forwarding receiving documentation.
  • Keeps information accessible by sorting and filing documents.
  • Adds, maintains and updates vendor information and sends necessary purchasing documents (i.e. resale certificates)
  • Establishes net terms with new vendors and requests W-9
  • Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
  • Records cash receipts in a timely manner.
  • Conducts monthly petty cash count and researches any discrepancies.
  • Issues shipper numbers and maintains log.
  • Performs Money Market bank reconciliation.
  • Updates job knowledge by participating in educational opportunities.
  • Performs other duties as required.

Qualifications

  • Minimum 2 years of experience in clerical purchasing within accounting department
  • Preferred experience in a Government Contractor, Aerospace Manufacturing Environment.
  • Previous experience in procuring Electronic and Optic Parts for Space Related Research a plus.
  • Experience with Supply Management.
  • Ability to foster and maintain good Vendor Relationships while providing excellent customer service.
  • Must have good organizational and documentation skills.
  • Good understanding of Cost Accounting.

Physical Requirements

  • Ability to sit or stand for long periods of time as needed.  Ability to meet deadlines effectively and efficiently. 
Requirements:

Must Haves: 

  • Minimum 2 years of experience in clerical purchasing within accounting department
  • Supply management
  • Money market bank reconciliation
  • Ability to foster and maintain Vendor Relationships, while providing excellent customer service
  • Must have good organizational and documentation skills
  • Good understanding of Cost Accounting

 

Preferred: 

  • Experience in a Government Contractor, Aerospace Manufacturing Environment
  • Previous experiences in procuring Electronics and Optic Parts for Space Related Research 

 

Job Summary/Description:

Obtains requirements by verifying, preparing, and forwarding purchase orders; verifies receipt of items; authorizes payment.

 

Essential Functions

  • Verifies purchase requisitions.
  • Prepares purchase orders by verifying specifications, price and G/L coding.
  • Determines applicable sales tax; as well as verifying quote, noting discrepancies and following up with requestor.
  • Obtains necessary approvals from company management.
  • Forwards purchase orders to suppliers and monitors progress of orders from issuance to receipt.
  • Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.
  • Works in conjunction with Camera Systems Group to confirm if RMA’s need to be requested for non-conformance and contacts vendors to request RMA’s for returns or exchanges.
  • Works in conjunction with accounts payable to make sure proper credits are received for RMA/Returns.
  • Authorizes payment for purchases by forwarding receiving documentation.
  • Keeps information accessible by sorting and filing documents.
  • Adds, maintains and updates vendor information and sends necessary purchasing documents (i.e. resale certificates)
  • Establishes net terms with new vendors and requests W-9
  • Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
  • Records cash receipts in a timely manner.
  • Conducts monthly petty cash count and researches any discrepancies.
  • Issues shipper numbers and maintains log.
  • Performs Money Market bank reconciliation.
  • Updates job knowledge by participating in educational opportunities.
  • Performs other duties as required.

Qualifications

  • Minimum 2 years of experience in clerical purchasing within accounting department
  • Preferred experience in a Government Contractor, Aerospace Manufacturing Environment.
  • Previous experience in procuring Electronic and Optic Parts for Space Related Research a plus.
  • Experience with Supply Management.
  • Ability to foster and maintain good Vendor Relationships while providing excellent customer service.
  • Must have good organizational and documentation skills.
  • Good understanding of Cost Accounting.

Physical Requirements

  • Ability to sit or stand for long periods of time as needed.  Ability to meet deadlines effectively and efficiently. 

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Direct

Location: San Diego, , California