Job Openings

Administrative Coordinator

Job ID: BH347292

Category: Recent Graduate, Administrative Assistant

Specialty: Administrative

Administrative Coordinator

 

Job Summary:
Seeking an Administrative Coordinator to work in the DCF After-Hours Child Abuse Emergency Line program. This is an exciting opportunity to work on a new team implementing and operating a significantly expanded  and redesigned DCF After-Hours Emergency Line program. The Administrative Coordinator will support the Emergency  Line program operations including, but not limited to, timely flow of communications with DCF, supporting quality  assurance and improvement activities, and project management. They will be responsible for administrative office  functioning including but not limited to tracking, monitoring, scheduling, invoicing, logistics, and data entry. The  Administrative Coordinator will participate in Leadership Team meetings.  

Client JD:

  • Collaborate with Emergency Line staff to establish and continually improve communication systems with DCF  and other key stakeholders. 
  • Monitor communications to ensure effective and timely flow to and from DCF focusing on reports, memos,  alerts, and faxes.  
  • Support the Quality Manager with monitoring and reporting as required by DCF and the Emergency Line Quality  Improvement Plan including, but not limited to, tracking performance of quality assurance activities, monitoring  progress on quality improvement activities, and ensuring the timely submission of required reports to DCF. Perform data entry as needed. 
  • Produce reports and PowerPoint presentations in collaboration with Leadership Team members. Ensure a continuous supply of information packets and print materials, and distribute informational/educational materials via email and US Postal Service as requested. 
  • Transcribe scripts and create flowcharts and other diagrams for the telephone system. 
  • Support the Emergency Line Leadership Team with scheduling and meeting logistics for internal and external  meetings.
  • Produce and distribute meeting minutes for Leadership Team meetings, staff meetings, and other meetings as  requested.  
  • Responsible for ordering, inventory, distribution, and maintenance of supplies and print materials. Produce and track invoices.  
  • Work collaboratively with JBCC Communications Specialist to keep website updated, and produce relevant social  media content. 
  • Exhibit knowledge of and familiarity with relevant DCF policies and procedures.  
  • Actively participate in required staff meetings and trainings. 
  • Perform other duties as assigned.  

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract to Direct

Location: Boston, Massachusetts