Administrative Assistant I
Job ID: BH346077
Category: Administrative Assistant
Provide general administrative support to one or more managers and to the R&D team in general. Specific duties and responsibilities may vary throughout the year. Provide administrative support requiring a complete knowledge of department functions. Responsibilities may include preparing grammatically correct correspondence, reports, tables, and analyses. Exercise discretion in handling of confidential material and information. Assist in special projects as assigned. Recommends improvements on administrative procedures and implements changes. Responsible for organization and maintenance of department filing system including potentially confidential data. Ensure department supplies needs are met including office and lab supply inventorying and ordering. Respond to various inquiries for information according to general guidelines. Coordinate meetings (including vendor visits with department), maintains calendars, assists in travel arrangements as necessary, etc. May provide clerical support as necessary, including filing, faxing, copying, performing data entry, etc. May provide guidance and training to less experienced administrative staff. Complete other duties as requested. Contacts are frequent with individuals representing other departments, and/or representing outside organizations. Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature. Manage incoming and outgoing mail and product samples including receiving and shipping international samples. Order products as requested, such as fragrance samples, ingredients, etc. Demonstrated ability in the application of requisite skills and applies additional skills and knowledge acquired through experience to perform the more complex tasks of the position. Assist the team in running product evaluations and building panels. Generally receive no instructions on routine assignments while under limited supervision. Receive general instructions on new work, which is generally reviewed upon completion. Coordinate building maintenance as needed. Handle invoices and PO requests. Order finished product from redress as requested by team. Enter and remove small stability samples from freezer or oven on a scheduled basis, training to be provided. Tidy and stock common areas as needed. Years of Experience: 0 – 3 Years
The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.