Job Openings

AR/AP Administrator

Job ID: BH346038

Category: Accounting and Finance

Specialty: Accounting & Finance

Job Title: AP/AR Administrator

Contract to Hire

Job Summary:

The AR/AP administrator is responsible for the receipt and accounting of funds being paid to/from the organization. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed to account for the payment/receipt of payment for goods and services completed by/for the client. 

Job Description:

  • Complete full cycle AR for STCI- Rancho office only (with over sight to TX/BK)
  • Enter all Sales Order and Change order in Sage
  • Maintain job folder files (audit file when final payment is made to ensure all necessary documents are included; WO’s, AP invoices, Subcontractor Agreements, etc.)
  • Review all STCI billing invoices for accuracy and approval (verify contract terms, tax and FOB)
  • Resolve collections by examining customer payment plans, payment history, credit line; and contacting customers weekly to make payment arrangements.
  • Filing Preliminary Liens, and Lien Waivers when applicable
  • Renewal of Contractors licenses in applicable states for all entities update in RASi
  • Completes all new AR customer applications, credit checks and set up in MAS (STCI)
  • Apply customer payments by recording cash, checks, and credit card transactions.
  • Process credit card payments and credits. 
  • Send Weekly updates on incoming customer payments and AR balances/Collections reports to BOD and Controller
  • Create job folders for STCI
  • Scanning all Sales orders in batches of 10
  • Complete full cycle AP for STCI
  • 3-way match of PO invoices
  • Code/GL and submit for approval all AP invoices
  • Data entry of all AP into MAS
  • Verifies accounts by reconciling statements and transactions.
  • Resolves account discrepancies by investigating and analyzing documentation; payments or adjustments.
  • Prepares 1099-Misc, 1099-INT and 1099-DIV annually
  • Additional duties as requested

 

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract to Direct

Location: Rancho Cucamonga , California