Job Openings

Accounts Payable Specialist

Job ID: BH345284

Category: Accounts Payable Clerk, Accounts Payable

Specialty: Accounting & Finance

 

***********************Send below to the candidates************************

 

Client Job Title: Accounts Payable Specialist

Direct Hire

 

Job Location:  – ON SITE

Onsite – address, parking info – 5880 Pacific Center Blvd, San Diego, CA 92121 (Free parking lot)

Hours: 8-5 (40 hrs/week) – open to later start if candidate needs, but then needs to work later to complete 40 hour work weeks

Company Information, Industry, Size: 

Established in 1990, Malin Space Science Systems (MSSS) designs, builds, and operates space camera systems for government and commercial aerospace customers.

Three deep space cameras built by Malin Space Science Systems (MSSS) are currently operating in orbit around Mars. Three additional MSSS cameras are presently imaging the Moon from an orbital altitude of just 50 km. MSSS instruments have operated in deep space for a total of more than 220,000 hours and have returned more than 500,000 images.

This small, privately-owned company of ~84 full time employees provides products and services in three main areas:

  • Cameras for Spacecraft
  • Spacecraft Instrument Operations
  • Space Science Research

Team Size: 6 others, this candidate will make 7; they will be reporting to the Senior Accountant: Sandy

 

Interview Process: 3 rounds 
1) 30 minute phone interview with Senior Accountant
2) In person interview with Senior Accountant and an HR member
3) In person with the Accounting team to see if it is a cultural fit (very tight knit group)

There will be a cross training period (around 2 weeks) with current AP person so they are not just thrown in the deep end

 

Must Haves: 

  • Bachelors Degree
  • Invoicing experience
  • Three way matching experience
  • Check Runs Experience
  • QuickBooks experience 
  • Detail Oriented

 

Preferred: 

  • Accounting or Economics Degree
  • Accounting software and Government accounting a plus
  • Experience with Visual (their software) – very niche so they know most candidates won't have it and are willing to train

 

Job Summary/Description:

Enter and code invoices daily. Troubleshoot invoice discrepancies, review and reconcile credit cards, and properly code all accounts payable transactions. Receive-in all packages, timely. Perform assigned Payroll functions. Accounts Payable reports directly to the Senior Accountant. This is a full time position of 40 hours a week.

Essential Functions
• Enter and post invoices daily and obtain proper approvals
• Correctly code invoices, including those involving a high degree of complexity
• Ensure accuracy and authenticity of invoices
• Troubleshoot invoice discrepancies
• Print, scan and attach, in Visual, all A/P invoices daily as invoices are entered and posted
• Interact with vendors to resolve invoicing issues, RMAs and credit memos
• Schedule payment of invoices and cut checks on a routine and timely schedule weekly
• Obtain necessary signatures on checks and prepare checks to be mailed
• Accurately assess status of PO after payments and file accordingly
• Perform all A/P filing duties: scanning, organizing and filing all POs and paid A/P invoices in vendor files
• Log check payments and follow up with vendors regarding uncashed checks
• Monitor and log daily credit card charges for multiple accounts
• Review and reconcile all credit card statements, properly code and enter for payment
• Open all incoming packages and gather corresponding receiving documents
• Match receiving documents to the corresponding POs and record receipts in the system
• Inform the Inventory Senior Accountant of all Subcontractor with Deliverable receipts
• Inform the Property Administrator of MSSS or project-owned assets which need asset tags
• Follow up with the Camera Dept. for outstanding items not yet processed that need to be invoiced and paid
• Assist Payroll with filing and scanning
• Handle monthly bank reconciliation of 2 bank accounts
• Prepare journal entries, as needed, for the accrual of A/P invoices for the month end close

Non-Essential Functions
• Perform other duties as required or requested which may become essential to this position.

Physical Requirements
Ability to sit or stand for long periods of time as needed. Ability to meet deadlines effectively and efficiently.

Qualifications:
A minimum of 2 years’ experience in accounts payable. Accounting degree preferred or equivalent experience. Experience with excel spreadsheets, accounting software and government accounting a plus. Must be detail orientated with a high level of accuracy.

MSSS is an EEO/AA/Disability/Vets Employer

Requirements:

Must Haves: 

  • Bachelors Degree
  • Invoicing experience
  • Three way matching experience
  • Check Runs Experience
  • QuickBooks experience 
  • Detail Oriented

 

Preferred: 

  • Accounting or Economics Degree
  • Accounting software and Government accounting a plus
  • Experience with Visual (their software) - very niche so they know most candidates won't have it and are willing to train

 

Job Summary/Description:

Enter and code invoices daily. Troubleshoot invoice discrepancies, review and reconcile credit cards, and properly code all accounts payable transactions. Receive-in all packages, timely. Perform assigned Payroll functions. Accounts Payable reports directly to the Senior Accountant. This is a full time position of 40 hours a week.

Essential Functions
• Enter and post invoices daily and obtain proper approvals
• Correctly code invoices, including those involving a high degree of complexity
• Ensure accuracy and authenticity of invoices
• Troubleshoot invoice discrepancies
• Print, scan and attach, in Visual, all A/P invoices daily as invoices are entered and posted
• Interact with vendors to resolve invoicing issues, RMAs and credit memos
• Schedule payment of invoices and cut checks on a routine and timely schedule weekly
• Obtain necessary signatures on checks and prepare checks to be mailed
• Accurately assess status of PO after payments and file accordingly
• Perform all A/P filing duties: scanning, organizing and filing all POs and paid A/P invoices in vendor files
• Log check payments and follow up with vendors regarding uncashed checks
• Monitor and log daily credit card charges for multiple accounts
• Review and reconcile all credit card statements, properly code and enter for payment
• Open all incoming packages and gather corresponding receiving documents
• Match receiving documents to the corresponding POs and record receipts in the system
• Inform the Inventory Senior Accountant of all Subcontractor with Deliverable receipts
• Inform the Property Administrator of MSSS or project-owned assets which need asset tags
• Follow up with the Camera Dept. for outstanding items not yet processed that need to be invoiced and paid
• Assist Payroll with filing and scanning
• Handle monthly bank reconciliation of 2 bank accounts
• Prepare journal entries, as needed, for the accrual of A/P invoices for the month end close

Non-Essential Functions
• Perform other duties as required or requested which may become essential to this position.

Physical Requirements
Ability to sit or stand for long periods of time as needed. Ability to meet deadlines effectively and efficiently.

Qualifications:
A minimum of 2 years’ experience in accounts payable. Accounting degree preferred or equivalent experience. Experience with excel spreadsheets, accounting software and government accounting a plus. Must be detail orientated with a high level of accuracy.

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Direct

Location: San Diego, , California