Job Openings

Administrative Assistant

Job ID: BH344654

Category: Administrative Assistant

Specialty: Administrative

Department Summary

This position is within the Maintenance & Construction Scheduling department and provides direct support for the Gas Distribution Department. Employees in this position are required to have a wide range of skills, knowledge and expertise in technical areas, business, and customer relations. Employees perform their role in a highly fast paced environment, which requires multi-tasking, attention to detail, and strong analytical and communication skills.

This position is available in the Royal Oak Service center and requires daily work at the service center for printing purposes.

  Description/Responsibilities

Responsible for assisting the Contractor Schedulers in all aspects of scheduling within the contractor scheduling department.

  • Assist Contractor schedulers with printing and packaging material.
  • Provide coverage or assistance for schedulers as needed.
  • Coordinate activities with customers, departments, and outside agencies to meet customer commitments.
  • Participate in weekly meetings between Field Leaders, Resource Schedulers, and other internal departments.
  • Ensure proper permitting with municipalities, ensure proper safety requirements with MISS DIG, and facilitate coordination between other additional agencies as necessary.
  • Covering for Schedulers when on vacation.
  • High School Diploma / GED.
  • SAP experience.
  • Organizational skills

Preferred Qualifications

  • One or more years of customer service or technical experience.
  • Other work management system experience.
  • Prior scheduling and Printing experience.

 

 
Essential Functions

  • Printing and collating service orders.
  • Communication with our external business partners.
  • Supporting the needs of the contractor schedulers.
  • May be required to maintain on-call support for work management centers.
  • Performs other related duties as required.

experience Required:  0 to 1 year's work experience, this is an entry level position.

Experience Preferred: 
-Some work experience in an administrative or clerical role
-Experience with SAP would be an asset 
-Strong customer service background

Education Required:  High School degree or equivalent

Education Preferred:  Some college

Other Information: 
– May require lifting and/or carrying heavy loads (Approx. 5-35lbs)
– May require travel
– May require overtime

Requirements:Skills: High School Diploma / GED. SAP experience. Organizational skills Preferred Qualifications One or more years of customer service or technical experience. Other work management system experience. Prior scheduling and Printing experience. Essential Functions Printing and collating service orders. Communication with our external business partners. Supporting the needs of the contractor schedulers. May be required to maintain on-call support for work management centers. Performs other related duties as required. Hours and Travel Travel Requirements:May include travel to other headquarters in the Northeast Michigan service area and South West Service area . Hours:Work a flexible schedule, which may include evenings, weekends, holidays and overtime. Education: Experience Required: 0 to 1 year's work experience, this is an entry level position.Experience Preferred: -Some work experience in an administrative or clerical role-Experience with SAP would be an asset -Strong customer service backgroundEducation Required: High School degree or equivalentEducation Preferred: Some collegeOther Information: - May require lifting and/or carrying heavy loads (Approx. 5-35lbs)- May require travel - May require overtime

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Royal Oak, Michigan