Job Openings

HR Admin

Job ID: BH343311

Category: Recent Graduate, HR Administrator, Administrative Assistant

Specialty: Human Resources

The HR Assistant will support the Covid Response Team (CRT) with compliance, tracking, communication and other Covid related topics. 

 

ESSENTIAL JOB FUNCTIONS:

  • Successful filing of Covid related documentation in compliance with HIPAA regulations

  • Tracking of all Covid related concerns including but not limited to:

    • Following up with employees who are out for Covid related concerns; determining next steps and provide guidance

    • Collecting required FFCRA request forms, processing, and filing 

    • Obtaining and reviewing all attestations and clearing individuals to return per Covid guidelines

    • Primary point of contact for ADP time off updates related to FFCRA requests for employees, managers, and finance.

  • Contacting any exposed or potentially exposed (Cat 1 & Cat 2) employees and provide guidance and direction

  • Fielding all Covid related questions

  • Lead weekly Covid Response team meetings including agenda creation, leading call and meeting notes

  • Create and distribute weekly updates to Management on those out due to Covid related reasons and anticipated return dates

  • Maintain Covid tracking documents (OneNote and Graphs) are updated daily to ensure most up to date information is updated in real time. 

  • Staying abreast of all new CDC and government guidelines and reporting back to CRT with all updates and any recommendations

  • Assist in tracking and approving visitors

    • Obtain justification from department head

    • Review and work with CRT to determine “business essential visits”

    • Develop and communicate guidelines for visits and employee interactions

    • Obtain required visitor forms, attestation and test confirmation 

    • Communicate directly with department head to provide clearance for visitor
       

PREPARATION, KNOWLEDGE, SKILLS & ABILITIES:

  • Associates degree or equivalent experience required 

  • 1-2 years of experience working in a Human Resources department preferred 

  • Attention to fine detail 

  • Excellent interpersonal skills, ability to work well in a team, with all levels, as well as independently  

  • Strong organization and time management skills, ability to multitask 

  • Highly proficient in Outlook, Word, Excel, and OneNote

  • Good typing/data entry skills 

  • Ability to have discretion and uphold confidentiality

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Newburyport, Massachusetts