Job Openings

Administrative Assistant / Office Manager

Job ID: BH332184

Category: Office Manager, Administrative Assistant

Specialty: Administrative

Administrative Assistant – Brookline

Background Check: Yes

Interview Process: Zoom + in person

Hours: 40 hours + maybe a few hours on

Job Location: Brookline, Coolidge Corner stop on Green C line

Parking: to be determined

Work from home/Covid: This job will be in office to start and will have some work from home flexibility as time goes on.

Dress: Business casual/casual

Industry: nonprofit/religious

Why Open: Backfill for them

  • Administrative experience
  • Small company experience
  • Microsoft Office experience
    • Basic Excel
    • Word
    • Mail merge 


  • Maintain organized office and perform various office administrative tasks
  • Execute office mailings (email and regular mail), including donation acknowledgement letters and fundraising appeal letters/solicitations
  • Work with and assist staff and board members in their duties including development, fundraising, capital campaign, publicity, marketing, building maintenance, programming, and volunteer management
  • Assist with all tasks for annual fundraiser tribute benefit and be primary coordinator
  • Work with and coordinate vendors for purchases and services (printing and bulk mailing, trash, alarm, security, supplies, cleaning, etc.) and maintain inventory of all supplies
  • Manage organizational calendar (tours, staffing, events, meetings, etc.)
  • Contribute to team effort by accomplishing related results as needed
  • Maintain integrity of data in donor database/CRM
  • Complete weekly remote check and cash and update CRM accordingly
  • Build and maintain detailed reports on several business units and fundraising initiatives
  • Welcome visitors by greeting them, in person, by email, or on the telephone; answering or referring inquiries
  • Superb telephone, written, and verbal communication skills
  • High level of professionalism and customer focus
  • Experience with any type of CRM or donor database
  • Customer service experience
  • Proficient in Microsoft Office Suite

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Brookline, Massachusetts