Administrative Assistant / Office Manager
Job ID: BH332184
Category: Office Manager, Administrative Assistant
Specialty: Administrative
Administrative Assistant – Brookline
Background Check: Yes
Interview Process: Zoom + in person
Hours: 40 hours + maybe a few hours on
Job Location: Brookline, Coolidge Corner stop on Green C line
Parking: to be determined
Work from home/Covid: This job will be in office to start and will have some work from home flexibility as time goes on.
Dress: Business casual/casual
Industry: nonprofit/religious
Why Open: Backfill for them
- Administrative experience
- Small company experience
- Microsoft Office experience
- Basic Excel
- Word
- Mail merge
Description
- Maintain organized office and perform various office administrative tasks
- Execute office mailings (email and regular mail), including donation acknowledgement letters and fundraising appeal letters/solicitations
- Work with and assist staff and board members in their duties including development, fundraising, capital campaign, publicity, marketing, building maintenance, programming, and volunteer management
- Assist with all tasks for annual fundraiser tribute benefit and be primary coordinator
- Work with and coordinate vendors for purchases and services (printing and bulk mailing, trash, alarm, security, supplies, cleaning, etc.) and maintain inventory of all supplies
- Manage organizational calendar (tours, staffing, events, meetings, etc.)
- Contribute to team effort by accomplishing related results as needed
- Maintain integrity of data in donor database/CRM
- Complete weekly remote check and cash and update CRM accordingly
- Build and maintain detailed reports on several business units and fundraising initiatives
- Welcome visitors by greeting them, in person, by email, or on the telephone; answering or referring inquiries
- Superb telephone, written, and verbal communication skills
- High level of professionalism and customer focus
- Experience with any type of CRM or donor database
- Customer service experience
- Proficient in Microsoft Office Suite
The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
