Job Openings

Office Coordinator/Administrative Assistant

Job ID: BH329588

Category: Administrative Assistant

Specialty: Administrative

Office Coordinator / Administrative Assistant
Direct HIre
Onsite in corporate office in Western Springs
4/5 start date

Job Description – Office Coordinator/Administrative Assistant:

  • Greet and assist visitors when they arrive
  • Managing schedules for conference and community spaces
  • Submitting work orders and scheduling repairs for general office space and equipment
  • Managing incoming and outgoing correspondence, including emails, mail and packages, including managing shipping supplies
  • Data Entry
  • Processing Weekly Reporting
  • Set appointments, meetings and conference calls
  • Communication correspondence between all levels of the company
  • Create and Manage Internal Software Accounts as needed
  • Book travel as needed (flight, hotel, car, etc.)
  • Reviewing bills and statement as necessary
  • Sorting and filing paperwork
  • Ordering lunch for office events
  • New desk set up facilitation for new hires
  • Clean and tidy public office spaces
  • Process expense reports as needed
  • Western Springs reception
  • Assist with building management as needed
  • Oversee Western Springs facility needs (i.e., office supplies, keys, office equipment ,etc.)
  • Assist with presentation preparation, binding, etc.
  • Other various projects and assignments as needed for this position


Requirements & Qualifications:


  • One to two years of work experience within a professional office environment
  • Detailed oriented
  • Demonstrated ability to multi?task within a very busy professional office environment
  • Highly effective communicate skills with a positive attitude
  • Above average computer skills and speed to accommodate high volume of activity
  • Superior customer service skills and organizational ability
  • Knowledge of principles and practices of organization, planning, records management and general administration
  • Ability to work with minimal supervision in a fast-paced environment
  • Fluent in Microsoft Office (specifically Word and Excel) and Adobe Acrobat(PDF)
  • Must reside within a close proximity to Western Springs, IL (20 mile radius)


The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.