Job Openings

Program Coordinator- Boston

Job ID: BH329259

Category: Administrative Assistant

Specialty: Administrative


Program Coordinator- Boston 

Must Have:

Associate’s degree required, Bachelor’s preferred

2 years of relevant experience post-grad



Not all job responsibilities are listed below. Other duties may be assigned. Examples of job responsibilities include but are not limited to the following principal duties and responsibilities:


Under the Program Manager’s supervision:

·         Coordinates daily operations and activities to support the Institutional Cores Facilities, TransLab, and ECRAC

·         Coordinates and sends regular announcements to the research community

·         Coordinates and maintains multiple institutional websites

·         Coordinates Research Funding opportunities

·         Manages calendar and announcements such as Research funding deadlines, ECRAC meetings, and REC meetings

·         Plans weekly zoom meetings, yearly and quarterly meetings, and/or conferences; coordinates logistics, scheduling, and participant communications

·         Monitors and triages multiple email accounts

·         Confers with and advises staff and others to provide technical advice, problem-solving assistance, answers to questions, and program goals; refers to appropriate department person when unable to respond

·         Maintains excellent recordkeeping (emails, shared drive, etc. and maintaining the Institutional Equipment Database)

·         Assists in the development of new initiatives and communications

·         Prepares periodic reports and records on program activities, progress, status, or other special reports for management or outside agencies

·         Organizes onboarding program; some tasks may include ordering equipment and supplies for new hires/onboarding new TransLab employees, etc

·         Responsible for developing SOPS for guiding processes and procedures, etc

·         Prepares or assists in creating documents for funding and/or funding continuation from outside sponsors

·         Assists in other responsibilities assigned by the manager



The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract to Direct

Location: Boston, Massachusetts