Job Openings

Associate Contract Administrator

Job ID: BH328141

Category: Contracts Administrator, Contracts Admin

Specialty: Other

Job Summary: 

The Associate Contract Administrator will be responsible for all contract matters relative to specific contracts, from initial planning through project execution and contract closeout for various Distribution Business capital projects and develop and maintain relationships with contractors and monitors the overall management of the contracts. This person will also monitor and review contractor performance.The individual will interact with the Procurement Department. The Associate Contract Administrator will also ensure continuity and follow-up on the proper execution and charges for contracted work.

Essential Functions:

  • Working with Project Managers and Procurement, administers contract requirements relative to specific contracts, reviews capital contractor performance expectations in conjunction with Project Management and Project Engineering, interacts with vendors and monitors contract compliance.
  • Provides administration of contracts including review of rates, schedule of values etc.
  • Working with Project Managers on contract strategy for managing risks and claims.
  • Participates on negotiating committees to establish contract structure, price, terms and conditions and other pertinent contract conditions.
  • Communicates and coordinates (is the primary interface) with Distribution project managers, project engineers, and other project team members, on contract, RFP, RFQ related matters.
  • Builds and maintains vendor relationships.
  • Establishes and executes a strong scope control process to contain out-of-scope charges.
  • Tracks errors, problems, reworks and aggressively pursues back charges and warranty claims.
  • Carefully monitors the contractor’s subcontracting process to reduce the chances for irregularities.
  • Monitors vendor payments, reducing occurrence of duplicate charges, charges not billable under contract, overpayment errors. Periodically audits contractor invoices.
  • Assures good documentation of contract decisions and closeout and all documents are filed appropriately.

Technical Knowledge/Skill:

  • Basic knowledge of contract administration principles, contracts and the application of contract administration including legal terms and conditions.
  • Ability to comprehend the application of a variety of contract specifications.
  • Ability to represent the Business with assertive and tactful behavior.
  • Ability to work with a matrix team of individuals having diverse disciplines and levels of experience relative to contract issues.
  • Good written and oral communication skills including formal presentations
  • Effective interpersonal skills; excellent analytical skills
  • Well organized and ability to work independently 

Direction and Priorities

  • Know the business plan and how your role connects to it
  • Identify problems, issues; take responsibility for resolution
  • Set high standards for self; deliver quality performance
  • Raise ideas for improvement
  • Communicate, communicate, communicate
  • Build Trusting and Relationships
  • Follow through on commitments made to manager, colleagues, and customers.
  • Address difficult or controversial issues and encourage others to do the same.
  • Have honest dialogue with others
  • Manage and Develop People
  • Set performance goals that align with department and company goals
  • Meet regularly with your supervisor/manager to discuss your performance
  • Seek opportunities to develop skills and gain knowledge through on the job opportunities, i.e. working on projects, attending meetings, etc.
  • Foster Teamwork and Cross-functional
  • Work collaboratively within and across the organization to achieve “One Company” and other goals
  • Recognize and address cross functional implications of your work
  • Create a Diverse, Inclusive Workforce
  • Incorporate the diverse ideas and perspectives of team, colleagues, and customers in your work
  • Proactively seek out opportunities to improve business performance and customer service.
  • Respond positively to new demands or circumstances
  • Exhibit a “can-do” attitude to support changes in priorities and work processes
  • Focus on the Customer and Deliver superior service to our customers, both internal and external, in a reliable, attentive, courteous, quality, proactive and timely manner

Must Haves:

  • Bachelor’s in Business, Finance or related discipline
  • 1-2 years of closely related contract administration experience required
  • Basic knowledge of contract administration principles, contracts and the application of contract administration including legal terms and conditions.
  • Knowledge of or ability to quickly learn computer technology including Maximo, Word, Excel, Access, PowerPoint or similar applications
  • Must be available to work emergency storm assignment as required
  • Must be available to travel between MA/CT/NH as necessary

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Westwood, Massachusetts